The company secretary usually acts as the chief administrative officer of the company, leaving the directors free to concentrate on running the business.

 

The range of duties and responsibilities that a company secretary has will depend on such factors as the size of the company and its line of business:

 

» Maintaining the statutory registers

» Ensuring that statutory forms are filed promptly.

» Providing members and auditors with notice of meetings.

» Sending the Registrar copies of certain resolutions and agreements.

» Supplying a copy of the accounts to specified persons.

» Keeping, or arranging for the keeping, of minutes of directors’ meetings and            general meetings.

» Ensuring that people entitled to do so, can inspect company records.

» Custody and use of the company seal. Companies no longer need to have a             company seal but if they do, the secretary is usually responsible for its custody         and use.

 

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Private companies

 

Since 6 April 2008, private limited companies have not been obliged to appoint a company secretary unless the company’s articles contain a reference to the company having a secretary.

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Existing private limited companies may retain a company secretary if they wish and newly established companies can opt to appoint one.

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If you do not have a suitable person to act as your company secretary, we can arrange this for you. Our Company secretary service provides you with the peace of mind that your records, register and annual return are all up to date, leaving you to run your business without the hassle of extra paperwork.

 

Public companies

 

Public companies must by law have a qualified company secretary.